January 22, 2020
Productivity is something that I have always struggled with but is essential in meeting goals and excelling in life. In order to reach some of my goals in the new year, I have to work on my productivity a bit. Recently, I have been focusing more on how I can be more productive each day while still enjoying all of the little moments. I was gifted two books (1,2) for Christmas that have inspired me to really focus on productivity in a new light this year.
As you probably already know, I am continuously inspired and impressed by my husband, Jay. His ability to remain calm, handle situations and reach goals is so motivating to me. He truly is amazing and I aspire to be more like him daily! As if he doesn’t have enough going on, I badgered him to share a few of his tips for productivity with me and how he get’s so much sh*t done!
Also, I am going to mention that some of these I have observed him doing on a daily basis, so I forced him to share those too!
So, how can you increase your productivity in 2020? Here are five ways you probably haven’t considered yet.
Have a Simple Morning Routine
These days, I think there is a lot of hype around morning routines and finding the perfect, scientific, morning routine. There are so many books out there that tell you that you need to plunge into an ice bath every morning, exercise for 30 minutes, read, write, and the list goes on and on. While there are so many beneficial aspects to these activities, as a part of a morning routine, I think Jay has found the sweet spot.
It’s not about what works for other people, it’s about what works for you. Everyday, I observe Jay as he wakes up around the same time. He heads straight to the shower and does his thing. Once he is out, he will drive to Starbucks, grab his coffee, come back home and get to work. That’s if he is working from home that day, which is the case most of the time. For a while I thought he was insanely addicted to Starbucks. While they know him by name AND his order, at our local Starbucks, it recently dawned on me that it isn’t really the magic of Starbucks as much as it is the simple act of routine.
Getting out each morning allows him to enjoy some personal time to grab his coffee, clear his head and come home ready to work feeling more inspired than he would have it he went straight from the shower to his laptop.
So what it is it for you? Maybe its a quick walk, a ride to your local coffee shop, a swim, journaling for five minutes or so? No matter what it is, find a simple morning routine that you will stick to and enjoy. You don’t have to do all the things. Instead, just do the things that inspire you and motivate you to focus throughout the day.
Have a Todo List
Jay is the master of tackling a todo list and it has taken me some time to figure out how he does it so well. Since giving his way a try, I have really increased my productivity just in the past few days! Here is what he has to say about todo lists and making them.
Add Everything, Even the Smaller Items
Have a daily todo list and add things to it no matter how small. Whether it’s a big work task or something as small as “put more toilet paper in the bathroom” having a list that you can work off of is necessary when getting things done.
Don’t Complicate Your List and Erase Tasks as They are Completed
Just the same as with morning routines, I think people over complicate todo lists. It feels good to take things off of my todo list and get things done throughout the day. As the day goes by and you check things off, erase them from your todo list so you can focus on what’s left to be done.
It’s Ok to Move Tasks to Tomorrow
Also, don’t feel like everything has to be done today. It’s ok to move things to tomorrow that can wait. New tasks are likely to come in throughout the day, that need to be done and might have priority over original todo list items. Some things can wait and that’s just fine. Don’t feel like it’s bad to take things and move them to a new day. Remember not put too much pressure on yourself to complete everything in one day, it’s ok to be dynamic.
Set a Time to Have Your List Completed By
This was one of the most surprising tips for me that Jay shared. “Set a time to have your list done by, so you have time to put out fires and time to deal with things that occur throughout the day.” A lot of Jay’s time is spent handling “fires”, as are most contractors and business owners. Dealing with things as they arise is essential and can be hard to do when you have a todo list ten miles long.
Jay sets his time for 9am, which is very ambitious, but he manages to get it done. After that, he spends his time dealing with new tasks, responding to completed todo’s and so on. Maybe you could set yours for lunch time or whatever works best for you schedule. But, don’t set it for the end of the day as chances are there will be a lot added to your list by then.
Take Care of Things as They Come
I am personally a big procrastinator and always have been. Jay is great about dealing with things immediately as they arise. Maybe this is why he is able to manage his stress so well? He deals with things right away, so he doesn’t have too many things hanging over his head for later. Take care of things as they come in and don’t let them pile up.
Don’t put off until tomorrow what you can do todayBenjamin Franklin
Delegate What Can Be Delegated
You don’t always have to do every little thing. Some things are best served when delegated. Whether it’s a phone call that needs to be made, grocery shopping, house cleaning, or part of a work task that isn’t your expertise, find someone who can do it better and delegate. This may come in the form of splitting tasks up between your coworkers or hiring a service to help you manage your tasks.
Either way, it’s ok to delegate and most of the time, tasks are completed more efficiently, allowing you to spend your time on what you do best.
Be Smart About Multitasking
It’s easy to let things slip when too much multitasking takes over, but it’s ok to implement some smart multitasking. For example, Jay tries to make the majority of his phone calls in the car on his car speaker phone. This allows him to manage jobs on the go and spend his seated computer time efficiently, rather than talking on the phone. It also helps him manage phone calls and todo list items while he is on his way to do something else. That’s good multitasking!
Find areas in your life where multitasking makes sense and use that to your advantage.
So There you have it! 5 ways to boost your productivity in 2020 that you probably haven’t tried yet. I hope you find this post as helpful as I have in boosting my productivity. Jay is a huge inspiration for me and I am so grateful he took the time to share his insights for this post!
If you enjoyed this post, inspired by an outside source, please let me know. One of my goals for this space, over the past few years that I have neglected, is brining in outside sources to share more about their area of expertise! This is something I hope to do more of in 2020 and would love to know if it’s an interest for you and what topics you would like to hear from!
How to Increase Your Productivity in 2020: 5 Ways You Haven’t Considered Yet